Service · Managed AI Assistant
Never miss another enquiry.
A managed AI assistant — an AI receptionist for WhatsApp and web — that answers enquiries, books appointments, and handles routine admin. Run for you by Canarlo.
From £3,000/month
What it handles
Every enquiry, answered on the spot.
A fixed catalogue of actions, approved by you, run on the channels your customers already use.
WhatsApp & web chat
Enquiries answered the moment they land, day or night, on the channels your customers already use.
Appointment booking
Slots checked against your real calendar, confirmed on the spot, rescheduled without a phone call.
Routine admin
Order status, opening hours, pricing questions, simple account updates — handled without a person typing a reply.
Lead capture & routing
New enquiries captured, scored, and routed to the right person before they go cold, every time.
FAQs, answered instantly
The questions you answer forty times a week — hours, pricing, availability — answered instantly, consistently.
Human handoff
Anything outside the catalogue goes straight to a person. No trapped loops, no dead ends.
Vetted action catalogue
It can only do what's approved — a fixed catalogue of actions, every one logged and auditable.
Monthly reporting
Enquiries handled, bookings created, hours saved — tied together in a report you actually read.
How it’s run
Managed, private, and bounded on purpose.
Fully managed
We run it. You don't.
Monitored, tuned, and maintained by Canarlo — not a system you're handed and left to configure yourself.
We handleuptimequality checksescalationsYou getmonthly reportdirect line to usYour own instance
Never pooled with other customers.
A private instance built for your business alone. Premium tier: a dedicated machine, installed in your building.
Standardprivate cloud instancePremiumon-site hardwarefrom £4,000/moVetted actions
A catalogue, not a free-for-all.
It can only take actions we've approved together. Everything it does is logged and reviewable.
ApprovedbookingFAQsstatus lookupsAuditedevery actionevery conversation
How it works
From first call to live assistant.
Map the enquiries
We trace how enquiries actually arrive today — the missed calls, the ignored WhatsApps, the questions your team repeats daily.
Approve the catalogue
You sign off exactly what it's allowed to do: which questions, which bookings, which admin. Nothing beyond that.
Launch on WhatsApp & web
Configured against your calendar and systems, tested on real conversations, live within days — not months.
Monitor & report
We watch every conversation, tune the responses, and send a monthly report tying activity to bookings and hours saved.
Where it fits
Built for booking-heavy businesses.
Clinics
Booking-heavy, appointment-sensitive — enquiries answered without tying up someone at the front desk all day.
Trades
Missed calls are missed jobs. Every enquiry answered and logged before your competitor calls back.
Hospitality
Table bookings and event enquiries handled around the clock, even after reception's gone home for the night.
Professional services
Client enquiries triaged and routed the moment they land, not whenever someone checks their inbox.
The enquiry that goes unanswered tonight is the booking you lose tomorrow.
Pricing
From £3,000/month + one-off setup.
One location, WhatsApp and web, a fixed catalogue of actions, monthly reporting, and Canarlo monitoring it every day. Setup is scoped to your channels and integrations.
Want it running on hardware inside your own building? The on-site tier starts from £4,000/month.
Compare that to a full-time receptionist or admin hire — commonly £2,000 to £3,000 a month, fully loaded, for office hours only.
Full pricing rationale: How much does AI engineering cost?
Questions
What owners ask before they switch on an assistant.
What does a managed AI assistant cost?
From £3,000 a month, plus a one-off setup fee scoped to your channels and integrations. Want it running on dedicated hardware in your building? That tier starts from £4,000 a month. Compare it to hiring a receptionist or admin person — commonly £2,000 to £3,000 fully loaded, for cover during office hours only.
Will it sound robotic?
It's tuned to your business — your tone, your services, your actual FAQs — not a generic script. And it knows its limits: anything ambiguous, sensitive, or outside the approved catalogue gets handed straight to a person. No trapped loops.
Where does my data live?
Conversation logs and configuration sit on your own instance — never pooled with other customers. Your data is never used to train any model. The reasoning itself still calls a cloud AI provider to generate responses; we're upfront about that rather than overselling full data sovereignty.
How fast can we launch?
Discovery and catalogue sign-off take about a week. Configuration against your calendar and systems, testing on real conversations, then live on WhatsApp and web — typically within two to three weeks of kickoff.
What happens if it goes wrong?
A person at Canarlo is monitoring it, not just the software. If a conversation goes sideways or a booking fails, we see it, fix it, and follow up with your customer directly if needed. You're never relying on the AI alone.
What can it actually do?
Only what's in the approved catalogue — answering enquiries, checking availability, booking and rescheduling appointments, routine account or order questions. Every action is agreed with you upfront and logged. Anything outside it goes to a human, not a guess.
Start here
One call, honest answer.
Tell us where your enquiries come from and what you’re missing today. If a managed assistant fits, we’ll say so on the call.